Christmas Chaos Time Management

alarm clock in a Santa hatIt’s the holiday season. Do you wonder how anyone can manage the time to get everything together in an organized, sane fashion during days that seem crazily demanding?  Is there more pressure on you to perform, yet more interference with your ability to do so?  Does one obstacle after another keep popping up?

Every day, I’m reminded that when I talk about time management to folks, I have to be very careful about how I explain the need to plan, organize and follow up.  Because in talking about what you can do, you might get the impression that you’re expected to control a lot more than you can.

(Time management is a misnomer anyway. I continue to use it because most people think of the processes I’m talking about as time management. So forgive me if you know better than to think you can actually manage time.)

But, back to my point: one of the things I constantly say is that much of what happens in your plans, organization, scheduling and “time management” isn’t actually in your hands.

No matter how well you plan and prepare, you do not live in a vacuum.  Other people make mistakes, change their minds, change their processes or simply have no adequate response for situations they create for you.

I have a little story about something that just happened to me to illustrate.  It’s the kind of thing that happens in both workaday situations and in significant ones.  My situation was quite unremarkable.  You’ve undoubtedly had experiences like this too.  And the same sorts of things happen in more important issues.  So, let’s take this one we can laugh at as a minor frustration.

My experience was doing the “simple” task of sending out holiday cards.

Before the end of November, I designed my holiday greeting cards and went to Cardstore.com to get them printed as usual.

Unfortunately, I couldn’t get my cards printed the way I wanted them.  So, I redesigned them in accordance with their printing requirements.  Then I found that they no longer will ship them to me with the envelopes stamped and addressed.  (They will, however, still print, stamp and send them directly to your mailing list. But I insist on checking them out first.)

So, I went to my back up provider, Zazzle.com.

Zazzle won’t print the envelopes either, but they will print my card exactly as I want it.

The order arrived in plenty of time for me to get the envelopes addressed, stamped and sent.  But, they weren’t my cards.  Some mail room clerk had put someone else’s cards in my package.

Zazzle was very apologetic and sent out a new order right away.  Yikes, now I was behind time, and it took them just as long to replace the order as to get me the package in the first place.  So, it was the middle of December instead of the first week.

Next, I started to print mailing labels and found that because I don’t use them regularly, their “sticky” was all gone.  And it was Saturday in the middle of December.  Yeah, you can’t even get a place in the parking lot for an Office Depot or Office Max because of all the shoppers at all the other stores.  So, I opted to wait for early Monday morning to get new labels.  And yes, I thought about hand addressing everything, but figured that nothing was going out until Monday anyway.

So, there I was sending out cards on December 16 and hoping that they would arrive before the 25th.

I plan, I organize and I follow up.  I have both a routine for getting things done and back-up plans for when things go wrong.  But like everyone else, I have to rely on other people, other organizations, other systems.  I can’t control anyone but myself.  I can’t control time — only my actions.  And I can’t have all the information I need to make the exactly right decisions, but rather the best decisions I can make under any given circumstances.

This is the critical message I try to get through to folks when I talk about their responsibilities for managing their time, life and behavior.  You are responsible for your decisions and actions in large things and small.  And you are responsible for how you react to the results. And yes, other people do steal your time and interfere with your ability to complete other tasks while you are dealing with their mistakes.

But you are not responsible for what other people do.  Just for dealing with it as best you can.

Accept that. Then learn what you can from whatever went wrong and let it go.  The more important the issue is and the bigger the mistakes, the harder it may be to let it go.  Especially if you get the blame for the consequences of the other people’s mistakes. But you must let it go or you’ll become responsible for the consequences of hanging on to it.

Or you could transform it by leveraging it as an article for your blog. 😉

Time Saver/Multitasking Tips — Exercise and Use Your Computer

Among the exercises I do, I spend at least 30 minutes daily on either my stationary bike or on a stepper. I prefer the bike, but the stepper has allowed me to put my laptop on a kitchen counter and keep working while exercising.

Recently, I found a great gadget that lets me use my bike and compute at the same time. It’s called the “SurfShelf Treadmill Desk and Laptop Holder” and I got it at Amazon.com.

According to its manufacturer, it fits 99% of all stationary bikes, treadmills and elliptical trainers. I can see how it would. It’s very simple to understand and install. Putting it together and attaching it to my bike only took a few minutes.

The SurfShelf people explain that even though it looks like ordinary clear plastic, it is made of 100% Polycarbonate — which is same used to make bullet-proof glass. They assure you it won’t ever break. And just in case you’re not so sure about its quality, they offer a no questions asked money back guarantee.

I’ve been using it for a couple of weeks and am very pleased. Basically, it’s like installing a little shelf on your exerciser. You just put your laptop on it and strap in down with the included Velcro strap. Of course, since it is a shelf, you can use it for your iPad, a DVD player or a book. I just think of it for my laptop because it’s so great to reclaim 30 minutes of previously lost work time.

Of course, you don’t have to work. You can surf the web, watch videos, update Facebook, answer emails or anything else that would make exercising more fun.

Get your own at Amazon SurfShelf Treadmill Desk and Laptop Holder.

Here’s a video showing installation and use:

Time Management, Focus, and Low-Cost Labor

I wanted to update you on three articles I’ve recently published in the static area of superperformance.com.

In “Nine Sources of Free and Low-Cost Labor For The Solo Entrepreneur or Micro-Business,” I talk about the most difficult part of being a solo-entrepreneur: never having sufficient help.

Because it’s so expensive to hire help, you do almost everything for your business yourself. In most cases, “free” volunteer labor is not legal. And the abuses in the area of “free” labor abound.

In this article, I’ve gathered a list of “free” and low-cost labor and have some suggestions to make sure you use them in a lawful way. (But please remember, as I say throughout the article, I’m not a lawyer and you’ll have to check my understanding with your own legal advisors.)

“Time Management: Distracted By Time-Saving Technology?” is about how even the simplest tasks are actually taking longer to accomplish than they did before we had all the wonderful “time-saving” computer programs and gadgets that we do today. Maybe we’d have fewer distractions if we were more selective about when and how to use technology.

“Focus And Goal Achievement Through Visualization” is also about beating distractions, but, in this case, the people and other environmental distractions of the workplace. It explains the use of visualization techniques to create a focus strong enough to keep your mind on your goals and priorities amid multiple distractions and interruptions.